Privacy policy

In order to use this website – and run with the Club – you need to provide us with some personal data when you register. This policy explains what data we collect from you, why we need it, and how we store it.

Terms used in this policy

England Athletics (our sport's governing body) is referred to as EA.


The data we collect from you is as follows.

Email address

This is the email address you use to log in to this site. When registering, you will be asked to confirm this address, so it must belong to a mailbox accessible by you. This address is used for password reminder emails, should you request that any be sent.

Your email address is shared with EA.

This address is not used for any other purpose. In particular, it is not used for regular club communication such as the weekly update; to receive that, you must be a member of our mailing list, which has its own privacy policy.

Password

This is the password you use to log in to this site. It is stored in an encrypted form in our Server's database. You should never disclose your password to anyone else.

Name

We need to know who you are (your first name and last name) so we can identify you at the Club. We also need to know your name in order to register you/check your registration as an athlete with EA. Your name is shared with EA.

Postal address

We need this to register you/check your EA registration. Your postal address is shared with EA.

Gender

We need this for two reasons: first, to register you/check your EA registration. We also need it to categorise your race results so you appear in the correct gender category in the Club's race results archive. Your gender is shared with EA.

Date of birth

Similar to gender, we need this to register you/check your EA registration. We also need it to categorise your race results so you appear in the correct age category in the Club's race results archive. Your date of birth is shared with EA.

Emergency contact name and number

We need to know who to contact in case of emergency. This information is kept strictly confidential and only released if required.

Medical conditions

We need to know this in case of emergency. This information is kept strictly confidential and only released if required.


Access to the website is via https, which means that no-one else can see the data as it travels between your Browser and our Server, and vice-versa. All the above information is stored in our Server's database. Your password is stored in an encrypted form for extra security, and to ensure no one but you can access your account.

As stated above, your email, name, postal address, gender and date of birth are shared with EA. You can check their privacy policy to find out how they use this information. We do not share any of your personal data with anyone else.

If you have any queries or requests regarding this policy, please speak to any member of the Club committee.